Executive Secretary, Lvl 5 Gabelli School of Business Undergraduate
Job Description
Executive Secretary, Lvl 5
Gabelli School of Business Undergraduate, Rose Hill
Fordham University
Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.
- Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
- We offer tuition remission for employees and their dependents
- A generous employer match towards a 403(b) retirement plan.
- As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
- As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.
- University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.
Hybrid Policy:
Please review the Hybrid Policy here.
Position Summary
Reporting to the Assistant Dean for Honors Opportunities, the Executive
Secretary supports multiple Assistant Deans and other staff members as
assigned. The Executive Secretary supports the daily operations of the Gabelli
School of Business Rose Hill’s undergraduate division. The office receives a
significant amount of traffic, outreach, and phone calls from students, faculty, and
administrators, especially during peak times of the academic year.
Essential Functions
∙Assists with general reception responsibilities such as welcoming
students, visitors, and parents, providing standard information and
referrals, answering phones and emails, taking messages, ordering
supplies, and coordinating communications.
∙Supports assistant deans via Fordham’s Salesforce database (The Hub),
the student record database (OnBase), and the student course scheduling
system (Banner) with respect to student appointments, walk-ins, sign-ins,
student notes, registration, and student record-keeping, especially during
high-volume periods of the year (registration, withdrawal, and add/drop).
∙Maintains knowledge of weekly advisor schedules, advisor’s preferred
method of response when not available, preferred method of contact
regarding forwarding of complex questions, and dissemination of accurate
information to students and parents on behalf of advisors.
∙Manages student electronic records, including but not limited to scanning,
uploading/downloading, processing, filing, and following through to ensure
they are properly processed and reflected in student records.
∙Supports, and in some cases leads, in event planning for undergraduate
events including, but not limited to, open house, orientation, spring
preview, admitted student days, town halls, dean’s list, graduation, awards
ceremonies, large group advising sessions, transfer sessions, academic
advising, student case competitions and other events where the assistant
deans are the primary organizers and/or presenters.
∙Assists with emerging Dean’s Office situations that require keen problem-
solving skills, including assisting with time-sensitive student notifications,
outreach to other offices, etc.
Essential Functions Note
This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Required Qualifications: Education and Experience
∙High School Diploma or equivalent
∙Minimum of 3 years administrative experience.
Required Qualifications: Knowledge and Skills
∙Strong organizational, interpersonal, and communication skills
∙Proficient in Microsoft Office and Google Workplace
∙Ability to work independently and in a team-oriented environment
∙Ability to prioritize and manage multiple tasks effectively
∙Ability to maintain a high level of confidentiality and discretion
∙Comfortable with learning new software platforms and databases
∙Successful candidates should have a knowledge of and commitment to
the goals of Jesuit Education.
Preferred Qualifications
∙Knowledgeable in Salesforce
Minimum Biweekly Salary for All Others: $2,133.10
Maximum Biweekly Salary for All Others: $2,133.10
Union Affiliation: Local 153
START DATE: ASAP
APPLY HERE: https://careers.fordham.edu/postings/7972
ABOUT FORDHAM
Founded in 1841, Fordham is the Jesuit University of New York, offering an
exceptional education distinguished by the Jesuit tradition to more than 16,000
students in its 9 colleges and schools. It has residential campuses in the Bronx
and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center
Biological Field Station in Armonk, N.Y., and the London Centre in the United
Kingdom.
Fordham University is committed to excellence through diversity and
welcomes candidates of all backgrounds.
Fordham is an Equal Opportunity Employer – Veterans/Disabled and other
protected categories
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