Description

THE CITY:
National City’s multicultural population, mild climate, and central location make National City a great place to live and work. The City takes great pride in its rich history and traditions, diverse cultures, dynamic and progressive atmosphere, strong community spirit, schools, neighborhoods, and vibrant business districts. National City, San Diego County’s second oldest city, is truly “In the center of it all.” National City is 10 minutes from everywhere and positioned for prosperity, with proximity to the San Diego Bay, the US-Mexico border, downtown San Diego, the international airport, rail, San Diego State University, and other colleges and universities. National City is circled by interstates 5 and 805, and highways 54 and 15. For more information on the City of National City, please visit our website at: www.nationalcityca.gov

THE POSITION:

Under direction, to perform a variety of administrative and clerical work for the management-level staff of a department; collect and analyze information on projects, services, and operational functions; and perform related work as required

Key Responsibilities

The following duties and responsibilities are representative of those typically performed by positions assigned to this classification. Any single position may not perform all of these duties and/or may perform similar related tasks not listed here.

Organizes and carries out a variety of routine administrative support functions; performs administrative and operational analysis and studies; monitors, controls, and reports on assigned projects; develops and monitors department and project budget accounts and purchases; prepares financial reviews and reports; prepares reports and correspondence on a wide range of subjects requiring research and study; develops and designs reporting systems and procedures related to special assignments and general administration; types correspondence, forms, reports, requisitions, and other related materials from rough draft, marginal notes, machine recording, or oral instructions; maintains calendars and schedules and coordinates meetings; performs routine administrative duties such as scheduling, timekeeping, and personnel and budgetary reviews; composes routine letters; maintains confidential files, records, and logs; screens visitors and telephone calls by furnishing information requested or by referring to appropriate source; operates word processing equipment to store and retrieve information and prepare correspondence and reports; provides routine information to the public and other governmental officials and agencies; reviews materials submitted to determine that all relevant data, signatures, and other required details are included; supervises, trains, and evaluates subordinate clerical personnel; performs related work as required.

Minimum Qualifications

TRAINING AND EXPERIENCE: Graduation from high school, including or supplemented by fifteen (15) college-level units in courses in business or public administration, office practices, or other related courses; and three (3) years of progressively responsible clerical and office administration experience involving complex recordkeeping.

KNOWLEDGE AND SKILLS IN: Principles and practices of office administration, particularly as related to records management and financial management using computer programs and spreadsheets; modern office methods and procedures, computers, and other office equipment; preparation of business correspondence and reports, filing, and standard office equipment operation; correct English usage, spelling, grammar, and punctuation; business mathematics; budget preparation and administration; and basic research methods.

ABILITY TO: Perform difficult and responsible administrative staff work with minimal direction; set up and maintain records and complex files; operate a computer using software programs, spreadsheets, and recordkeeping systems; prepare preliminary budgets by collecting data, conducting studies, and writing supporting reports; communicate effectively, both orally and in writing; understand and carry out oral and written instructions; establish and maintain effective relations with those contacted in the course of work.

LICENSES, CERTIFICATIONS, OR SPECIAL REQUIREMENTS: Typing or computer keyboard operation at a net rate of 55 words per minute.

Examination Process