Executive Secretary, Lvl 5 Computer & Information Science Dept
Job Description
Executive Secretary, Lvl 5
Computer & Information Science Dept, Rose Hill, Lincoln Center
Fordham University
Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.
- Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
- We offer tuition remission for employees and their dependents
- A generous employer match towards a 403(b) retirement plan.
- As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
- As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.
- University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.
Hybrid Policy:
Please review the Hybrid Policy here.
Position Summary
Reporting to the Chair of the Computer and Information Science Department, the
Executive Secretary will manage the day-to-day operations of the Department.
Some of the tasks include organizing files and collecting data from faculty, which
may include course syllabi, exams, and textbooks. The Executive Secretary will
also be tasked to handle scheduling. This position may require weekends and
holiday work hours. Additionally, the incumbent must be able to travel and work at
both Rose Hill and Lincoln Center when needed.
Essential Functions
∙Facilitates and submits documentation on all departmental hiring request
procedures, including but not limited to adjuncts and hourly workers for all
three campuses (LC, RH, PCS).
∙Manages the scheduling of all activities related to the visits of new tenure
track candidates.
∙Coordinates the faculty’s monthly research seminars; this includes
corresponding with guests, managing the event, and planning the process.
∙Orders all office supplies in a timely fashion and monitors supply inventory.
∙Coordinates with the department administrator regarding all department
purchasing requests and follows up on receipt of equipment and invoice
processing.
∙Utilizes the University’s database program BANNER to generate various
reports to support the Department Chair, Undergraduate Associate Chairs,
and Program Directors.
∙Assists with the undergraduate course schedules, including staffing with
the Department Chair and Undergraduate Associate Chair, which includes
submitting schedules and assigning courses to Enrollment
Services/Academic Records.
∙Submits major declarations, course overrides, and advisor changes at
Rose Hill and Lincoln Center for academics. Provides supplemental
advising for CIS majors and minors.
∙Assists with reservations through R25Live and space assignments for the
CISC maintained space. As well as assisting the RH/LC faculty with
accommodating arrangements for their offices.
∙Answers phone calls, takes messages, and makes faculty appointments.
Essential Functions Note
This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Additional Functions
∙Monitors and proctors makeup exams, as needed.
Required Qualifications: Education and Experience
∙High School diploma or equivalent
∙Minimum of 1 year of coursework or experience related to management,
human resources, organizational effectiveness, and administration.
Required Qualifications: Knowledge and Skills
∙Working knowledge of Microsoft Office and ability to quickly learn other
computer applications.
∙Must be well-organized and highly motivated with strong interpersonal and
communication skills, excellent diplomacy, and discretion in handling
confidential and/or sensitive material.
∙Must be able to work well with others in a collaborative atmosphere and a
positive attitude.
∙Mandatory Competency Testing.
∙Successful candidates should have a knowledge of and commitment to
the goals of Jesuit Education.
Preferred Qualifications
∙Bachelor’s degree
Minimum Biweekly Salary for All Others: $2,133.10
Maximum Biweekly Salary for All Others: $2,133.10
Union Affiliation: Local 153
START DATE: ASAP
APPLY HERE: https://careers.fordham.edu/postings/8026
ABOUT FORDHAM
Founded in 1841, Fordham is the Jesuit University of New York, offering an
exceptional education distinguished by the Jesuit tradition to more than 16,000
students in its 9 colleges and schools. It has residential campuses in the Bronx
and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center
Biological Field Station in Armonk, N.Y., and the London Centre in the United
Kingdom.
Fordham University is committed to excellence through diversity and
welcomes candidates of all backgrounds.
Fordham is an Equal Opportunity Employer – Veterans/Disabled and other
protected categories
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