Executive Secretary, Level 5 Chemistry
Job Description
Executive Secretary, Level 5
Chemistry, Rose Hill
Fordham University
Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.
- Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
- We offer tuition remission for employees and their dependents
- A generous employer match towards a 403(b) retirement plan.
- As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
- As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.
- University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.
Hybrid Policy:
Please review the Hybrid Policy here.
Position Summary
Reporting to the Chair of the Chemistry & Biochemistry Department, the
Executive Secretary assists the Chair in a number of different areas regarding
administrative support. The tasks range from tracking student research progress,
space and facility coordination, and maintaining payroll-related tasks.
Essential Functions
∙Answers phones, collects mail, maintains office supplies, submits work
orders, and reports custodial issues.
∙Corresponds and tracks the progress of students enrolled in
undergraduate research.
∙Coordinates the department’s weekly seminar with faculty; this includes
coordinating with speakers from other institutions, corresponding with
them, and coordinating the event or meeting planning process.
∙Plans the course schedules, including staffing with the department chair
and associate chair.
∙Assists and maintains the department’s operations, including hiring
requests and handling all of the logistics for faculty and staff searches.
Maintains the scheduling of all activities related to the candidates’ visits.
∙Serves as the primary administrative liaison between the department and
various offices of administration and other departments, particularly the
Office of Research, the Office of the Provost, Human Resources,
Procurement, the Dean of Faculty of A&S, as well as the FCRH, FCLC,
and PCS Deans.
∙Assists with coordinating all space assignments for all full-time faculty at
the Rose Hill campus and assisting Rose Hill adjunct faculty with
accommodations and arrangements for their offices.
∙Assists the chair in coordinating/maintaining construction/remodeling
projects/work requests that arise throughout the summer and during the
school year and their completion. Communicates with Facilities and
Engineering and outside construction companies and contractors regularly
throughout the calendar year on these projects.
∙Maintains the distribution of all payroll-related issues.
∙Maintains the budget.
∙Implements all accounts payable transactions and procurement
procedures and maintains all departmental expenditures for instructional
and research equipment and acquisitions with the chair and associate
chair. Maintains and updates all textbook orders for all courses.
∙Monitors students taking makeup and disability accommodations for
exams and maintaining the proctoring for these as needed.
∙Maintains and updates the department Google calendar, online
department publicity, and Castnet monitors in the JMH building.
Essential Functions Note
This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Required Qualifications: Education and Experience
∙High school diploma or equivalent
Required Qualifications: Knowledge and Skills
∙Must be personable and professional
∙Must be well organized and motivated with strong interpersonal and
communication skills.
∙Proficient in Microsoft Word, Excel, and PowerPoint.
∙Able to multi-task in a fast-paced office as it relates to the requests of the
supervisor.
∙Ability to maintain discretion and confidentiality.
∙Mandatory Competency Testing.
∙Successful candidates should have a knowledge of and commitment to
the goals of Jesuit Education.
Preferred Qualifications
∙Some college experience
Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria:
$2,324.88
Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria:
$2,324.88
Minimum Biweekly Salary for All Others: $2,133.10
Maximum Biweekly Salary for All Others: $2,133.10
Union Affiliation: Local 153
START DATE: ASAP
APPLY HERE: https://careers.fordham.edu/postings/8035
ABOUT FORDHAM
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.
Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories
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