Administrative Support Assistant II, Nursing
Job Description
Class Description
The purpose of this class is to provide professional level administrative support services to assigned department or program.
Minimum Requirements
High school diploma/GED and five years related office experience or Associate’s Degree and three years related office experience; knowledge and experience using Microsoft Office applications; must complete and pass Microsoft testing modules which includes Word and Excel and demonstrate the ability to type 35 wpm. (Candidates with proof of current Microsoft Office Expert Specialist Certification do not need to test.)
Class Specific Essential Duties
- Assist and provide information to students, faculty, administrators and the college community.
- Assist in planning meetings, special events, and with special projects.
- Serve as liaison between department or program and other offices or organizations.
- Research, analyze and process data into college systems.
- Maintain records and files.
- Answer, screen and direct telephone calls.
- Compile reports, documents, forms and correspondence.
- Create and track check requests, requisitions, work orders and other request forms.
- Process and manage all relevant course, program and/or personnel paperwork.
Position Specific Essential Duties
- Assists the Program Director, faculty, and students with the requirements of the nursing program on the Essex Campus
- Submits all adjunct faculty payroll contracts through the Payroll Faculty Load and Compensation (FLAC) system.
- Orders supplies and other learning materials on the Purchase card and uses E-Procurement database.
- With the Program Director, submits orders and payments for items and maintains the balance in the Annual Essex Nursing Budget
- Maintains nursing student course rotations, grades, graduation status, National Council Licensure Examination (NCLEX) results, and other data for all students in the nursing program.
- Submits batch student course registrations for all students in the nursing program
- Oversees and maintains data in external software databases with student clinical requirements and confidential student health information, including background and drug screening.
- Maintains adjunct faculty and student files, including OneDrive files for program accreditation.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.
Productivity & Efficiency: Produce the required volume of high quality and accurate work.
Teamwork & Leadership: Work actively within the department and other areas of the college to ensure a spirit of college-wide collaboration, collegiality, civility and teamwork.
Supports Cultural Diversity & Sensitivity: Address and support the principle that "diversity is everybody's business" through the daily performance of duties and responsibilities. Be inclusive on a daily basis by being respectful of individual differences as well as opinions of those who are affected by decisions.
Integrity: Be honest and trustworthy in interactions with others.
Planning & Organizing: Plan and manage time so job responsibilities are accomplished.
Communication Skills: Use effective oral, written and electronic communication skills that promote positive relationships.
Job Knowledge: Seek, master and effectively use relevant knowledge and technical skills to fulfill job role.
Dependability: Carry out and follow through on work projects in order to meet commitments and deadlines. Adhere to time frames, and arrive to work, meetings and appointments on time and prepared.
Problem Solving: Use effective problem-solving and decision-making skills to find and implement solutions.
Initiative: Be proactive and take initiative in day-to-day activities.
Service: Support the teaching and learning process; actively work to create and support a student-centered environment. Provide flexible, responsive and high quality service to all students, staff or community members, and seek continual improvement of current practices and procedures.
Adaptability: Adjust to multiple demands, shifting priorities and unexpected events. Accept new ideas and approaches to work.
Accountability: Accept responsibility and ownership for decisions, actions and outcomes.
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