Position Summary

Coordinates and implements the day-to-day operations, planning and management of the Business Affairs Office to include Accounts Payable, General Ledger, Cash Receipting, Payroll and Capital Assets Accountability.

Salary Schedule: Appropriate placement on Salary Schedule C2 $77,611 -$120,346 based on experience.

Under Alabama Act 2024-360 and revised ACCS Policy 204.01-Appointment of Local Administrative Staff, employment in any executive and administrative management position will be governed solely by the terms of a contract. Non-probationary/tenure status cannot be achieved or maintained under the Student’s First Act.

This is a Grant-funded position. Continued employment is contingent upon funding from the grant. Non-probationary status is not attainable by employment in this position, the funding and duration of which are finite.

Essential Duties and Responsibilities

• Manages the accounting and finance areas of the Business Affairs Office, i.e. Accounts Payable, General Ledger, Cashiering/Accounts Receivable, Payroll, Capital Assets Switchboard and Grants and Contracts.
• Serves as point of contact for Business Office operations.
• Assists the Executive Director with investment analysis and cash flow projections.
• Assists in the performance of banking services for the college such as stop payments, transfer between accounts, requests for research, credit card authorizations, etc.
• Collects and verifies payroll direct deposit authorization and upload direct deposit file for monthly payroll.
• Assists in the reconciliation of financial aid grants and contracts between general ledger and Student Financial Services and performs reconciliation of federal funds between DOE G-5 System and General Ledger.
• Monitors the daily receipts of cash and disbursements of expenditures.
• Coordinates with the Executive Director of Fiscal Services, the authorization of Grants and Contracts before initiating a General Ledger Budget.
• Prepares all special reports required by Post-Secondary, State Department of Education and other state and local agencies, as well as annual financial statements and budgets.
• Assists with reconciliations of federal funds between GAPS System and general ledger.
• Prepares managerial reports for the Executive Director of Fiscal Services and the President.
• Assists and serves as backup for processing Accounts Payable, Payroll, and Student Receivables.
• Monitors files for vendor disclosure statements, W-9 form and E-verify documents for compliance.
• Reviews 1098-T files and 1099 Miscellaneous reports for submission.
• Works with External Auditors.
• Assists with monitoring and preparation of the operational budgets for the college.
• Assist with the preparation of the college’s financial statements.
• Assists with bond accounting and continuing disclosure reporting on all debt instruments.
• Monitors lease assets and assists with the accounting for all leases.
• Coordinates the monitoring and authorization of employee leave.
• Assists with the preparation and submission of reports required by the president and other state, regional, and federal regulatory agencies.
• Reviews and monitors approval ques for budget access.
• Assists with accounting for investment accounts and cash flow projections.
• Assists with implementing processes to ensure compliance with State of Alabama Bid Laws.
• Monitors and evaluates federal grant expenditures and adherence to project goals and objectives.
• Participates in the college-wide planning process and institutional effectiveness of the college.
• Assists with accreditation and certification processes.
• Assists in the development, publication and enforcement of policies established by the college.
• Approves expenditures and monitors monthly budgets.
• Performs periodic reviews of internal control functions in Business services and operations.
• Assign and monitors cellular telephones for misuse and abuse.
• Researches and submits unclaimed property items to the Alabama State Treasury annually.
• Maintains collection attempts on students outstanding balances.
• Supervises staff, conducts performance evaluations, approves leave, etc.
• Serves on college committees.
• Performs other duties and responsibilities as assigned by the Executive Director of Fiscal Services

The Director of Accounting will be expected to work a flexible schedule which may include day, evening, night and weekend hours. This job description is a general statement of required major duties and responsibilities performed on a regular basis. It does not exclude other duties as assigned. This job description and specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as may be required by their supervisor. By signing below, you acknowledge that you are able to perform the essential functions of this role.

Qualifications

• Bachelor’s Degree in Accounting or Related Field
• Master’s Degree Preferred
• Five (5) years experience in accounting or related field
• Experience in an educational institution preferred
• Experience using computerized accounting software, Microsoft Office and programs associated with the work
• Experience with Ellucian Banner is preferred

REQUIRED LICENSE, CERTIFICATIONS, OR SPECIAL CREDENTIALS:

• None

OTHER QUALIFICATIONS AND JOB REQUIREMENTS:

• Excellent written and oral communication skills are required.
• Proficiency in using Microsoft Office is required.
• Ability to operate in a fast pace environment and able to multi-task is required.
• Ability to work a flexible schedule which may include day, night, weekends and evening hours
• Ability to organize, coordinate, supervise, lead, and evaluate in a multifaceted, multi-campus, major functional unit of a comprehensive community college;
• Ability to effectively use computers, multi-task, meet schedules, accommodate change and participate as a key member of college administrative and executive committees and must possess excellent written and oral communication skills;

PHYSICAL REQUIREMENTS:

• General office environment with the ability to stand or sit for prolonged periods;
• Ability to travel independently and navigate between multi-campuses;
• Ability to lift, move, or transport independently up to 50lbs;
• Ability to climb a ladder and/or step stool, bend, stoop, kneel, etc.,

Application Procedures/Additional Information

Applicants may apply at www.lawsonstate.edu. For questions please contact the Office of Human Resources at 205-929-3408 or at humanresources@lawsonstate.edu. All application materials will become the property of the college. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Only applications received during the period of this announcement will be considered. No previous application files will be transferred for consideration for this position.

A complete application packet consists of:

• A cover letter
• An Online application
• A current resume
• A copy of relevant post-secondary transcripts identifying the applicant, institution, and date of degree conferred.

If employed, all official transcripts must be received in the Office of Human Resources prior to the employment start date.

Applicants who fail to submit a complete application packet will not be considered. Before an offer is made, the top applicants must provide the following: Employment verification letter(s) from a current or previous employer detailing all relevant experience. Employment verification letters must include employment dates and job title and be on official letterhead with an authorized personnel signature. Work experience verification from a current employer may be delayed until an official offer of employment has been made. Applicants must submit a written request to delay submission or work experience verification from a current employer. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS:

Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request.

In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

ADDITIONAL INFORMATION:

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.

Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.

Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)

Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)

Contracted Work Days
260

Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 12.59% (effective 10/01/22)
Tier II – Pays 6.20% monthly. State matches 11.44% (effective 10/01/22)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 12.59%(effective 10/01/22)
Tier II- Pays 7.20% monthly. State matches 11.44% (effective 10/01/22)

Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA.

Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307

• Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans.