Job Description

Are you passionate about supporting your team and making a meaningful impact in a diverse and inclusive environment?

Are you looking to join a growing group where your contributions are highly valued?

If so, we invite you to consider an opportunity to join our team as a Group Administrator!

We are seeking a Group Administrator for the Aerospace & Thermal Engineering Group (A1H) within the Air & Missile Defense Sector (AMDS) to provide crucial administrative and operational support for a dynamic team of 45 engineers and scientists. We’re looking for a proactive admin who can respond quickly and capably to staff needs, helping to support a group where everyone can do their best work. In this role, you’ll be an important part of our team success, providing smooth, efficient group administration and handling substantial responsibility.

We embrace diversity in all forms. We're committed to maintaining a collaborative and supportive work space culture where different backgrounds are respected and varied perspectives are encouraged.

As Group Administrator, you will:

• Coordinate meetings, interviews, and group events, ensuring smooth execution.
• Assist with domestic and international travel arrangements for the team, and processing travel reimbursements efficiently.
• Handle purchase requests and reconcile expenses, playing a key role supporting the group's work.
• Serve as the main point of contact for lab support services, from office moves to mail and shipping requests.
• Support group security needs, helping us maintain operationally essential compliance
• Contribute to group morale by assisting with special events and celebrations.
• Help to organize and update group websites and technical document archives.

This position offers the opportunity to work alongside talented professionals in an environment where your work makes a real difference. We encourage individuals from underrepresented groups to apply, as we believe that diverse perspectives drive innovation and success.

Join us at APL and be part of a team that's advancing technology for a better, safer future.

You meet our minimum qualifications for the job if you...

• Possess a high school diploma or equivalent with 5 years of office administration, or Bachelor's degree and business-related internship experience.
• Are highly organized with experience working in a collaborative, fast-paced environment.
• Are proficient with MS Office including Word, Excel, Outlook, and PowerPoint, and demonstrate excellent written and verbal communication skills.
• Have outstanding interpersonal skills and enjoy helping to build a positive work environment.
• Possess a willingness to challenge the status quo and advocate for process changes.
• Have experience in safeguarding classified and/or sensitive personnel information.
• Are able to obtain Interim Secret level security clearance by your start date and can ultimately obtain Secret level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

Why work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.

APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For part-time salaried employees, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, part-time study and training and development. Applications are accepted on a rolling basis.

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