Job Description

Operating Title

Campus Location

Department

Summary of Position

Posting Number

Other minimum qualifications

• Bachelor’s degree or an equivalent combination of education and research administration experience may replace the degree requirement.
• Five (5) or more years of experience in research administration, including at least two (2) years related to outgoing subawards
• One (1) or more years of supervisory experience
• Comprehensive knowledge of the overall process for outgoing subawards, including subaward negotiation, risk evaluation and monitoring
• Expertise in interpreting federal regulation, grant and contract terms, or other policy and applying to subawards, sponsored projects or other programs
• Excellent verbal and written communication skills
• Superior time management and organizational skills with attention to detail.

Additional Preferred Qualifications

• Master’s Degree
• Demonstrated experience problem-solving within a complex sponsor, state, or federal regulatory environment
• Ability to formulate solutions balancing needs with resources, displaying considerable initiative and a professional disposition at all times
• Previous subaward administrator or management role in a university setting
• Certified Research Administrator

Salary Information

Quicklink for Posting

Percent Time Information (FTE)

Grade

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Institution Information

Posting Date

Open Until Filled

Posting Open to Internal Candidates Only?

Interested Internal Candidates Exist?

Job Category

Appointment Type

Drivers License and Physical Requirements. Please check all items that apply.

Duty/Responsibility

• Provide oversight of the daily operations and processes for subawards issued under USNH’s sponsored programs portfolio.
• Continually refine system methods, processes, and procedures to ensure effective, efficient workflow, process management, and adherence to USNH, sponsor, federal, state, and other applicable policy and standards.
• This includes determining best practices, developing policies and procedures, and providing guidance and training on these methods and processes to all USNH personnel, colleges, and units engaged in sponsored project management university wide.
• Serve as subject matter expert to USNH faculty and staff in SPA, and other units on sponsored project subaward management.
• Serve as a resource to staff reviewing and monitoring compliance with applicable regulations, procedures, policies, and subaward administration principles, and make final determinations on allowability and compliance.
• Review and interpret regulatory guidance for sponsor requirements on a variety of subaward matters, such as project expenditure restrictions, reporting deliverables, scope of work changes, and other fiscal and administrative inquiries.
• Research sponsor requirements and ensure that appropriate documentation is prepared and submitted to sponsor agencies by SPA staff.
• Determine effective resolution of sensitive or complex policy, financial and administrative issues related to subawards.
• Ensure integrity and conformance to applicable standards of sponsored project and other policy implementation to minimize risk of financial loss and/or audit irregularities.
• Represent USNH and serve as liaison on subaward administrative and policy matters in discussions with external stakeholders and sponsors when resolution with outside agency is necessary.
• Oversee the subaward team ensuring that appropriate processes and procedures are in place for subaward team responsibilities.
• Evaluation of external subrecipient organizations for compliance and financial risk.
• Analyzing financial, audit and other documentation of subrecipient to evaluate internal controls, financial stability, and performance history.
• Determining management plans or other appropriate action in response to subrecipient audit findings and risk exposure mitigation.
• Drafting, negotiation, and execution of agreements with subrecipient organizations, ensuring appropriate flow-down terms and conditions from the prime USNH award and identification of special terms and conditions that may be required.
• Identifying and resolving problematic reporting and invoicing clauses that are not being met by the subrecipient and communicating effective resolution with the USNH principal investigator and subrecipient organization.
• Providing faculty, staff, researchers, and external collaborators with guidance on financial, administrative, and regulatory issues arising during the life of a subaward, ensuring excellent service while providing appropriate institutional oversight and responsible stewardship of sponsor funds.

Duty/Responsibility

• Perform all supervisory requirements, including approval of leave and timesheets and conducting performance reviews.
• Advise and determine actions for hiring, performance or other sensitive employment matters for supervised staff.
• Oversee and function as subject matter resource, ensuring that all subaward management responsibilities, requirements, and deliverable deadlines of the team are met.
• Advise SPA staff on subaward management and compliance requirements based on review and interpretation of sponsored agreement terms.
• Make final determination on subaward situations, including negotiated agreement terms and conditions, other proposal and award documents, and policy documents for federal, state, and private agencies.

Duty/Responsibility

• Develop and refine system methods, processes, and procedures to ensure efficient and effective workflow for the management of sponsored project subawards.
• These methods, processes and procedures determine how sponsored project proposal, contracting, risk assessment, and allowability determinations are managed.
• Monitor federal and sponsor regulation related to subawards and develop or update USNH policies, procedures, and guidance accordingly.
• Update or develop forms, manuals, and guidance necessary for the administration of subawards.
• Provide subaward training and communicate policy changes to faculty and staff as needed.
• Actively participate in the development and delivery of training on systems, procedures, and policy.
• Other Duties as assigned.

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