Job Description

Job Title

Job Description

• Oversee processes for graduate student exams, dissertation defenses, competitions, awards, and enrollment/registration.
• Collaborate with faculty within and outside the department to schedule graduate events and meetings.
• Partner with the Director of Graduate Studies to monitor student progress toward degree completion.
• Assign annual stipends and graduate student roles.
• Process payments and reimbursements for graduate students.
• Coordinate all aspects of graduate student recruitment and admissions, including event planning, travel arrangements, and reimbursements.
• Respond to inquiries from prospective students, both domestic and international.
• Ensure accurate completion of admissions documentation, including visa requirements.
• Manage and monitor graduate program finances.
• Maintain and update the Math Graduate Program website.
• Develop and implement administrative procedures to streamline functions.
• Ensure compliance with University and Graduate School processes through meticulous documentation.
• Collaborate with other departmental staff to support department-wide needs.

Minimum Qualifications

• 3 – 5 years of administrative experience
• Proficiency in Google Suite and Adobe Acrobat
• Excellent listening, interpersonal, writing and oral communication skills.

Preferred Qualifications

• Education: Associates degree or above
• Experience with the University of Notre Dame platforms

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Schedule: Days of Week & Hours

• Based on department needs, there may be an option for a flexible work schedule with supervisor approval.

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