Graduate Program Assistant
Job Description
Posting Number
PG194352SPInternal Recruitment
NoWorking Title
Graduate Program AssistantAnticipated Hiring Range
$45,000 - $49,440Work Schedule
40 hours per week, Monday - Friday 8AM-5PMJob Location
Raleigh, NCDepartment
Mechanical & Aerospace EngineeringAbout the Department
The Department of Mechanical and Aerospace Engineering at North Carolina State University (Raleigh, NC) is among the largest and most prominent in the nation. The department offers Bachelor of Science (BS), Master of Science (MS), and Doctor of Philosophy (PhD) degrees in both Mechanical Engineering (ME) and Aerospace Engineering (AE). The department also offers accelerated BS/MS degrees in both programs. Current research specialization in MAE includes dynamic systems and controls, vibrations, biomechanics, design optimization, smart materials and structures, precision engineering, MEMS and NEMS, advanced manufacturing, aerodynamics, UAV flight research, materials, renewable energy, combustion, hypersonics, propulsion, space exploration systems, and computational fluid dynamics.
The MAE department currently boasts 49 tenure-track faculty, 7 non-tenure track faculty, and 15 staff. The faculty is highly recognized with seven National Science Foundation CAREER Award recipients, four NSF RIA recipients, one NASA Early Career Faculty Award recipient, four ASME Fellows, seven AIAA Fellows, 20 members in the NC State Academy of Outstanding Teachers, and five named professors. The MAE Department has an enrollment of over 1,100 undergraduates and 400 graduate students and has conferred over 4,000 degrees since 2000. The department is housed in Engineering Building III, a four-story, 250,000-square foot facility built in 2010. An annex houses wind tunnels, an anechoic chamber, internal combustion engine dynamometers, and additional research labs. NC State’s location on Centennial Campus, combined with its proximity to the Research Triangle Park and neighboring universities, provides extensive opportunities for academic and industrial interaction and collaboration.
The mission of the MAE department is to be a flagship engineering department that benefits all people of North Carolina and the global society by making a profound impact on current and emerging science and technologies; fostering exemplary, synergistic multidisciplinary research and education programs in close partnership with industry and government; providing the environment for innovative professional and scholarly development; and graduating highly skilled, ethical engineers who will thrive in a rapidly changing world and be future leaders in technology and society.
Further information on the department can be found at http://www.mae.ncsu.edu.
The MAE department currently boasts 49 tenure-track faculty, 7 non-tenure track faculty, and 15 staff. The faculty is highly recognized with seven National Science Foundation CAREER Award recipients, four NSF RIA recipients, one NASA Early Career Faculty Award recipient, four ASME Fellows, seven AIAA Fellows, 20 members in the NC State Academy of Outstanding Teachers, and five named professors. The MAE Department has an enrollment of over 1,100 undergraduates and 400 graduate students and has conferred over 4,000 degrees since 2000. The department is housed in Engineering Building III, a four-story, 250,000-square foot facility built in 2010. An annex houses wind tunnels, an anechoic chamber, internal combustion engine dynamometers, and additional research labs. NC State’s location on Centennial Campus, combined with its proximity to the Research Triangle Park and neighboring universities, provides extensive opportunities for academic and industrial interaction and collaboration.
The mission of the MAE department is to be a flagship engineering department that benefits all people of North Carolina and the global society by making a profound impact on current and emerging science and technologies; fostering exemplary, synergistic multidisciplinary research and education programs in close partnership with industry and government; providing the environment for innovative professional and scholarly development; and graduating highly skilled, ethical engineers who will thrive in a rapidly changing world and be future leaders in technology and society.
Further information on the department can be found at http://www.mae.ncsu.edu.
Essential Job Duties
The Graduate Program Assistant provides support to graduate students in the Department of Mechanical and Aerospace Engineering (MAE) by fostering career development, managing program operations, and building connections with industry partners. In this role you will get the opportunity to help students succeed utilizing your skills and expertise.
Key Responsibilities:
Key Responsibilities:
- Implement career services for graduate students, including managing web resources, organizing career fairs, and arranging industry interviews and panels.
- Coordinate with industry professionals to promote job opportunities and foster partnerships for student projects.
- Support the MAE Graduate Office with tasks such as course registrations, managing program calendars, and maintaining student records.
- Track and audit student progress using systems like SIS, Gradwatch, and SLATE.
- Assist in planning and executing departmental events such as graduations, industry engagement activities, and recruitment efforts.
- Provide logistical support for graduate program recruitment events and the Graduate Research Symposium.
- Provide backup for the supervisor and other program staff in graduate program student services and HR to minimize disruptions to workflow in the supervisor’s absence.
If you are passionate about supporting student success and enjoy collaborating with diverse stakeholders, we encourage you to apply! You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
In addition to the core responsibilities, you may be assigned other duties that provide opportunities to take on stretch goals, expand your skill set, and contribute to program initiatives.
Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Proficiency in MS Word, MS Excel, and ability to readily master other University computing systems.
- Familiarity with the Student Information System, Human Resources System (PeopleSoft) and Grad Watch or other similar software systems .
- The ability to drive and lift 20 pounds is required.
Preferred Qualifications
- Thrive on juggling multiple tasks and taking initiative, staying ahead of deadlines even in a busy environment.
- Skilled at spotting and solving problems before they escalate.
- Communicate effectively and graciously, both in writing and conversation, to a wide-ranging audience.
Required License or Certification
N/A
Valid NC Driver's License required
YesCommercial Driver's License Required?
NoJob Open Date
11/26/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
12/04/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
In addition to the application, candidates should attach a cover letter, CV/resume, and contact information for three professional references.
Position Number
00111164Position Type
SHRAPosition Classification Band Title
Student Services SpecialistPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 33,540 - $ 90,156Salary Grade Equivalency
GN07Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
140901 - Mechanical & Aerospace EngineeringAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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