Job Description

Posting Number

Internal Recruitment

Working Title

Anticipated Hiring Range

Work Schedule

Job Location

Department

About the Department

Essential Job Duties

1. Calendar and Scheduling Management:
   • Manage the calendar for the CCMO (Chief Communications and Marketing Officer) interacting with staff, media, marketing reps, and others.
   • Manage UCOMM (University Communications) calendar.

2. Administrative Support:
   • Compose and manage correspondence, reports, presentations, and social media on behalf of the CCMO.
   • Serve as the primary contact for external and interdepartmental communications on behalf of the CCMO.
   • Administer follow-up actions and communications for the CCMO and their direct reports.
   • Provide summaries and manage action items from meetings or official functions.
   • Assist in the creation and management of PowerPoint presentations, collaborating closely with the University Communications (UCOMM) team.
   • Assist vendors and campus partners with questions related to the brand, UCOMM goals and procedures.
3. Business Operations and Office Management:
   • Partner with university administrative staff and departments to ensure seamless operations.
   • Coordinate departmental workflows, resource management, and effective communication.
   • Serve as a Holladay Hall building liaison for maintenance and service requests.
   • Coordinate with University Communications and University Advancement Finance and Business Offices on HR and finance functions.
   • Validate and process travel authorizations and reimbursements for CCMO and senior leadership.
   • Assist with departmental p-card usage and expenditures, and process financial transactions such as vouchers, journal entries, and IDTs.
   • Assist with budget monitoring and management.
4. Team Collaboration and Onboarding:
   • Collaborate with the UCOMM Business Office team to maintain adherence to standard operating procedures and provide excellent customer service.
   • Partner with University Advancement and others to facilitate onboarding for new employees.
5. Special Projects and Other Responsibilities:
   • Manage special projects and initiatives as assigned by the CCMO.
   • Perform additional duties as assigned to support departmental leadership and operations.

Other Responsibilities

Minimum Experience/Education

Other Required Qualifications

• Exceptional oral and written communication skills.
• Ability to work in a fast-paced, complex, team-oriented environment
• Demonstrated project management and organizational skills with a strong attention to detail and deadlines
• Strong interpersonal, verbal communication, and teamwork skills.
• Ability to proactively manage complex calendars to make decisions and work independently
• Proficiency in MS Office, Google Suite, or other email programs and database management systems.
• Knowledge of applicable policies, procedures, and information systems to communicate and process information.
• Ability to manage multiple fast-paced projects simultaneously.
• Professionalism and judgment, ability to work with a wide variety of people.
• Demonstrated commitment to outstanding customer service.
• Ability to understand and interpret policy and procedures and take appropriate action.
• Understanding of financial reporting and budget management.

Preferred Qualifications

• Bachelor’s degree in a related discipline
• Previous progressively responsible administrative experience.
• Knowledge of project managing tools, WordPress, or other content management systems.
• Experience working in a complex non-profit organization, preferably in higher education.
• An understanding of the land grant, research Tier One university environment

Required License or Certification

Valid NC Driver's License required

Commercial Driver's License Required?

Job Open Date

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

Notice to Applicants

Special Instructions

Position Number

Position Type

Position Classification Band Title

Position Classification Band Level

Position Classification Salary Range

Salary Grade Equivalency

Alternate Option

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Appointment

Mandatory Designation - Adverse Weather

Mandatory Designation - Emergency Events

Time Limited Position

Time-Limited Appointment Length (if applicable)

Department Id

AA/EEO

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