Located 45 minutes from the Nation’s Capital, nestled in a history-rich community of southern Maryland, The College of Southern Maryland (CSM) has been twice named in the top 150 community colleges by the Aspen Institute with academic programs in over 100 disciplines. CSM is among America’s top 100 producers of Minority associate degrees in twenty categories, according to Diverse Issues in Higher Education. CSM offers excellent health insurance benefits; State Retirement Pension plan; wellness programs; Code Green early closure Fridays in the summer; college closure for spring break and several major holidays, including the week between Christmas and New Year; and for several days in March for Spring Break.   We are an innovative institution committed to student success and well known for our flexibility to meet student and community needs. 

The hiring salary for this position will be from the min to mid-point of the salary range.   

The individual in this position assist in overseeing the daily operations of the accounts payable functions. Supports supervisor with yearly external audit and Colleague fiscal year close.  This position assists students, sponsors, faculty, staff and clients with inquiries researching and resolving billings and payments.  The specialist is extremely detail oriented, efficient, accurate, analytic and able to multi-task consistently, make knowledgeable decisions and troubleshoot all student billing situations.

The College of Southern Maryland conducts background checks in order to ensure the safety and well-being of the College's staff and students.  The final candidate for this position will be subject to the following background checks:  Criminal History Check and Sex Offender Registry Check. 

This position is open until filled.  The College of Southern Maryland is an Equal Opportunity Employer.   

Essential Functions:
 

• Assist in overseeing the daily operations of the accounts payable functions.
• Responsible for payment of invoices according to established payment terms. Verifies and vouchers invoices for college general operating funds, restricted funds, auxiliary funds, capital improvement project funds, and construction funds. 
• Reviews and processes documentation for accounts payable transactions to ensure they are complete and accurate and meet the College’s approval standards. 
• Matches invoices to the appropriate purchase orders, verifying all pertinent payment terms, ensuring that the invoice amount is accurate, verifying complete account codes, assigning applicable vendor numbers, Obtaining W-9 forms as required, and determining either partial or complete payment status. 
• Validates the three-way match between the purchase order, receiving documentation and invoice before vouchering payment. Investigates invoice discrepancies by contacting end user, buyer and vendor before releasing payment.
• Processes accounts payable check runs with a high level of accuracy.
• Investigates and resolves invoices received not referencing a college purchase order number. 
• Independently researches unidentified invoices with vendor and co-workers to determine action required. 
• Reviews pending files regularly with Manager to ensure invoices are paid timely according to payment terms. 
• Assures prompt payment discounts are taken according to terms. 
• Analyzes and resolves payment discrepancies independently.
• Reviews employee reimbursement requests for accuracy. 
• Establishes vendor payment files on an annual basis and files paid invoices in the applicable vendor file following each check run. 
• Assists in the annual audit process and provides required payables documentation to independent auditors. 
• Processes invoices according to annual fiscal year closeout procedures. 
• Reviews payment requests, determines appropriate fiscal year of expenditures and vouchers invoices in accordance with accrual procedures.
• Preparation, for audit approval, of the state required annual financial statement (CC-4).
• Supports supervisor in coordinating and entering into the Colleague financial management system manual journal entries. This includes maintaining backup for audit purposes by month and fiscal year. 
• Communicate with internal and external sources concerning accounts payable questions/concerns.

• Performs other related work as required.

• AA/AS degree required; BA/BS in Accounting/Finance/Business Administration, preferred
• Minimum of three (3) years’ experience in an accounting related field
• Demonstrated proficiency in Microsoft Office Suite (Excel, Power Point, Word and Access)
• Experience with an integrated data system, preferable one year with Colleague
• Demonstrated ability to handle multiple tasks and shifting priorities
• Demonstrated ability to communicate and interact effectively at all levels of the organization

Knowledge, Skills and Abilities:

• Advanced technical knowledge of the practices, terminology and principles of bookkeeping; accounting practices, clerical and office procedures and methods, business mathematics and record keeping. 
• Expertise in budget preparation, administration and control. 
• Thorough command of spreadsheet programs and in-depth procedural knowledge of the fiscal system, in particular relational databases.
• In-depth knowledge of pertinent laws and regulations applying to financial operations and transactions.
• Sufficient keyboarding skill to perform data entry onto pre-formatted screens and use a 10-key pad. 
• Math skills sufficient to compute sums, quotients, fractions, percent, and ratios. 
• Sufficient human relations skill to communicate technical concepts to others and convey a positive, service-oriented image of the department.