Position Summary

The Opportunity: The Administrative Assistant 3 will provide support to highly complex organizational and institutional matters overseen by the Office of Equity and Inclusion (OEI) and Office of Institutional Planning and Institutional Effectiveness (OPIE). Provides. The offices of Equity and Inclusion and Planning and Institutional Effectiveness work together closely to provide data on effectiveness, student success, institutional planning, equity and inclusion efforts for Skagit Valley College. This position works closely with faculty and staff to further the mission and vision of the college consistent with SVC's guiding principles.

In addition, this position will provide administrative support to the Vice President of Human Resources. This is a full-time, 40 hours per week, Classified position working on the Mount Vernon Campus. The position will report to the VP for Planning and Institutional Effectiveness.

The Location: Skagit Valley College is on the traditional and unceded territories of the Coast Salish People’s, especially on Swinomish Indian Tribal Community, Upper Skagit Indian Tribe, Samish Indian Nation, Nooksack Indian Tribe, and Sauk-Suiattle Indian Tribe. Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver, BC, SVC is never far from world-class outdoor recreation, urban arts scenes, and local cultural events. SVC serves our local communities with a campus in Mount Vernon, Oak Harbor on Whidbey Island, and centers in Friday Harbor, a Marine Technology Center in Anacortes, and a Brewing Academy in Burlington.

Mission: Skagit Valley College cultivates student learning and achievement; contributes to the educational, personal, and economic success of students; and promotes equitable and thriving communities.

Vision: The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to:

• Equitable student outcomes in access, achievement, and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.

Guiding Principles: Respect, Integrity, Open and Honest Communication, Collaboration, and Compassion.

About SVC: Established in 1926, Skagit Valley College is a comprehensive community college within the Washington State Board for Community and Technical Colleges (SBCTC) providing associates and bachelor’s degrees, as well as certificates, in high-quality academic transfer pathways, workforce training, basic education for adults, and lifelong learning opportunities. Our equity goals align with SBCTC’s Vision statement; “Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities.” SVC's commitment to equity and social justice drives our collective work to increase access to higher education, inspire student learning and achievement, and strengthen our diverse community. We embrace equity through our core themes of access, achievement, and community by pursuing the continuous examination and revision of norms, policies, and practices to foster the success of all. SVC aspires to reflect the diverse racial, ethnic, and linguistic demographics in the district, particularly a growing Latinx population. As an emerging Hispanic Serving Institution (HSI) SVC seeks equity-minded leadership, faculty, and staff that are committed to inclusive practices and diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services. Candidates representing all aspects of diversity are encouraged to apply. Skagit Valley College offers:

• An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
• Support for innovative teaching, learning, and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural, suburban, and urban lifestyles.
• Friendly, supportive, and diverse work environments.
• Excellent benefits include competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs.

Duties and Responsibilities

Program Support and Event Planning

• Provide specialized administrative support, and/or technical duties in conjunction with Office of Planning and Institutional Effectiveness and Office of Equity and Inclusion;
• Provide planning and logistical support for Equity Cohort programs, related but not limited to Champions of Diversity, Pre-Commencement Celebrations, El Grito and other college-wide events under Office of Equity and Inclusion;
• Provide support to Equity and Social Justice Committee;
• Participate in college and district committees, task forces and other work groups to further the goals and objectives of the Office of Diversity, Equity and Inclusion and the college;
• Provide planning and logistical support for Cardinal Community Day, a professional development event, and other community events initiated by the Office of Equity and Inclusion and Human Resources;
• Plan and execute college events including program logistics, on-site event management, contracts and clean up;
• Communicate event scheduling and needs with program directors, staff, venues, vendors, speakers and guests;
• Attend and monitor activities and programming to ensure student support and satisfaction.

Assessment and Evaluation

• Provide analysis regarding educational data and outcomes, including enrollment and student success in equity cohort programs;
• Audit, track, and develop an inventory of equity-based training offerings across the campus;
• Assist with ongoing evaluation of programming efforts and suggest strategies for improvement; select indicators and tools that address relevant questions to assist all stakeholders in growth and quality improvement efforts;
• Coordinate efforts to produce an efficient and effective communication amongst programs. Troubleshoot, identify, and resolve problems and issues related to the development of events; confer with administrators, information systems personnel, faculty, and other staff to develop solutions and recommendations;
• Oversee, maintain, prompt, and facilitate Cardinal Community Day evaluation and feedback;
• Assist in organizing and running student and staff focus groups and other feedback sessions and opportunities;
• Provide necessary data and analysis for Strategic Priorities related to Student Success and Diversity, Equity and Inclusion Indicators;
• Develop, recommend, and implement techniques and practices to improve student retention and completion.

Administrative duties

• Provide ongoing administrative support to the Vice President of Planning and Effectiveness, Vice President for Equity and Inclusion and Vice President of Human Resources;
• Monitor and manage DEI and OPIE budgets;
• Process travel and purchasing in college ctcLink system;
• Ensure compliance with appropriate state and college accounting, travel, contracting, and purchasing rules and regulations;
• Reconcile credit card statements;
• Maintain and update professional development records and provide support with registrations;
• Track bias incident report data;
• Draft MOU’s and contracts related to partnerships and collaborations for the Vice President’s approval;
• Maintains the DEI SharePoint, Shares Drives, websites, Teams accounts and social media;
• Provide technical expertise, reports and support to division staff and administrators regarding diversity, equity and inclusion metrics;
• Maintain and update OEI and OPIE files and other related databases;
• Perform a broad and complex variety of administrative tasks;
• Perform related duties as assigned.

Knowledge, Skills, and Abilities:

• The position requires excellent interpersonal, communication and problem-solving skills, combined with a collaborative work style;

• Address problems from a broad interactive perspective using advanced research and analytical skills to conceive new solutions;
• Use independent judgment in the analysis, interpretation, integration and application of complex data and information related to instructional matters;
• Perform data analysis and build reports utilizing Excel;
• Create periodic reports that meet college, accreditation, and other stakeholder interest;
• Adhere to college and state processes, procedures, and deadlines;
• Resolve conflicts and address faculty, staff, and student concerns in a fair, equitable manner;
• Act and behave according to principles of integrity, respect, open and honest communication, and collaboration;
• Provide excellent customer service by effectively addressing questions and concerns;
• Learn new processes and software;
• Prioritize and manage time effectively and meet deadlines;
• Respond appropriately and with sensitivity to difficult situations;
• Adapt to changing business needs, conditions, and work responsibilities;
• Promote the welfare and best interests of the students at all times.

Qualifications

Minimum Qualifications:

• Bachelor's Degree or combination of education and experience;
• Budgeting experience;
• Demonstrated commitment to equity, diversity, and inclusion.

Preferred Qualifications:

• Experience with Modern Campus products TargetX and CTC Link;
• Three years of progressively responsible experience as an administrative assistant for a senior-level manager;
• Experience with PeopleSoft/ctcLink or similar software system;
• Experience working with and supporting culturally, economically, and racially diverse students and faculty at an institution of higher education;

Salary, Benefits, Conditions of Employment, Application Procedure

Salary and Benefits:

• Salary is based on Range 40, Step A, $3,477 per month with periodic increments to $4,517 per month. Starting salary may be dependent on education, qualifications, and experience. Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements.
• This position is eligible for overtime pay in accordance with the Fair Labor Standards Act and is dependent upon continued grant funding.
• This is a union-represented position subject to a collective bargaining agreement.
• Retirement, medical, and insurance benefits are provided in accordance with state regulations. Additional information on benefits can be found at https://fortress.wa.gov/hca/pebbhealthplan/compare.aspx.

Application Deadline: Priority screening will begin after January 6, 2025. Applications received on or before this date will receive first consideration. Applications received after the screening date may be considered until the position is filled.

Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted.

Application Procedure:
To be considered for this position, applicants must:

• Meet the minimum qualifications and;
• Submit a complete application to the online recruitment system at www.skagit.eduthat includes the following:
  • The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
  • A current resume; (Attachment: Resume);
  • A letter of interest addressing the minimum, desired qualifications, and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).

In order to be considered for the position, you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.

Conditions of Employment:

• Prior to employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
  
  Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.

• In the interest of providing a healthy, safe, and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
• If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
• This classification is included in the classified staff bargaining unit, represented by the Washington Public Employees Association, WPEA.

Application Assistance: If you have questions about the position or require special accommodation, you may contact Human Resources at (360) 416-7794, Monday through Thursday, 8:00 am to 5:00 pm Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at (360) 416-7718 by the application closing date.

For questions regarding the online application system, you may call NEOGOV Applicant Tech Support at (855) 524-5627 from 8:00 am to 5:00 pm Pacific Time. For best results, apply using one of the following browsers supported by NEOGOV: Google Chrome, Mozilla Firefox, Safari, Microsoft Edge, and later versions of Internet Explorer.

SVC Annual Security Report: The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act require all colleges to provide information to current and prospective students and employees about campus safety policies, procedures, and statistics on certain crimes, including hate crimes, domestic violence, dating violence, stalking, and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report, which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling (360) 416-7794 or by accessing the Report at:https://www.skagit.edu/about/safety-security-parking/

Skagit Valley College is an equal-opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices.

Skagit Valley College provides a drug-free environment and does not discriminate on the basis of race, color, creed, religion, national origin, sex, sexual orientation, and/or gender identity, pregnancy, genetic information, age, marital status, disability, honorably discharged veteran or military status in its programs and employment. For inquiries regarding non-discrimination policies, contact Carolyn Tucker, Vice President of Human Resources/EEO, 360.416.7794 or carolyn.tucker@skagit.edu. For inquiries regarding sexual misconduct compliance, contact Title IX Coordinator, Sandy Jordan, 360.416.7923 or sandy.jordan@skagit.edu. Mailing address: 2405 E. College Way, Mount Vernon, WA 98273.