Job Description

Position Title: Administrative Assistant, Student Affairs

Reports To: Vice President of Student Affairs

Department: Student Affairs

Classification: Full-time, Exempt, 12-months, Benefits Eligible

POSITION OVERVIEW

The Administrative Assistant will have a strong ability to manage multiple priorities and requests for information with agility, follow-up with issues to resolution, and provide customer-focused, quality support in a fast-paced environment.

DUTIES AND RESPONSIBILITIES
• Provide overall efficient and effective staff support (file, maintain documents, produce reports, letters, etc.)
• Maintain and coordinate appointment calendar and schedule appointments (meetings, luncheons, dinner engagements, etc.)
• Provide routine schedule updates and briefs on subject matters prior to meetings as required
• Coordinate and confirm travel reservations and hotel accommodations
• Obtain and monitor a full range of office support services such as printing, maintenance, and supply services
• Direct visitors and callers from the campus community and the general public to the appropriate offices
• Screen calls and personally answers calls when the matter concerns routine and procedural requirements
• Control all incoming correspondence and route appropriately
• Draft brief letters and memorandums on subject matters upon request
• Manage the flow of office information/data
• Prepare presentation materials and correspondence
• Respond to donor, faculty, and staff inquiries as needed
• Perform additional tasks assigned

MINIMUM JOB REQUIREMENTS
• High School diploma with a minimum of 2 years administrative assistant experience
• Must be computer literate (i.e. Microsoft Office)

KNOWLEDGE, SKILLS, & ABILITIES
• Knowledge of executive level administrative duties and clerical management
• Ability to process computer data (database and spreadsheet formats) and to format/generate reports
• Strong communication (written/verbal) and interpersonal skills
• Ability to manage multiple tasks in a timely manner
• Ability to utilize related automated systems and software
• Superior organizational and analytical skills

WORKING CONDITIONS/PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit, stand, use hands to handle, or feel to talk and to hear. The employee, frequently, is required to walk, reach with hands and arms to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 20 lbs. Specific vision abilities required by this job include close vision.

Qualified applicants should upload the following information:
• Cover Letter
• Resume
• 3 references including contact information

Incomplete applications will not be considered. The final candidate who is extended an offer must successfully complete reference and background checks.

LeMoyne-Owen College offers an attractive benefits package, including health, vision, and dental benefits. The College pays for Life Insurance, STD/LTD, and paid time off.

LeMoyne-Owen College is an AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

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