See Position Description

Full-Time Permanent

Kapi'olani Community College - Auxiliary Services & Facilities Management

7/28/2024 11:59 PM Hawaii

University of Hawai‘i, Kapi‘olani Community College, Auxiliary & Facilities Department is seeking applications for the Auxiliary & Facilities Services Assistant Manager position. Please see the information about the position, the duties and responsibilities, the minimum and desirable qualifications, and the job application attachments below: 

Title: Auxiliary & Facilities Services Officer (Auxiliary & Facilities Services Assistant Manager) 

Position Number: 0096943

Hiring Unit: Administrative Services, Auxiliary & Facilities Department  

Location: Kapi‘olani Community College    

Date Posted: July 11, 2024

Closing Date: July 28, 2024, 11:59 PM HST   

Salary: Salary schedules and placement information

Temporary/Permanent: Permanent            

Funding: General

Other Conditions:  General funded position, to begin approximately September 2024, pending position clearance, availability of funds, satisfactory performance, and program needs.

1. **Under general supervision, performs professional administrative staff support work relating to a variety of campus-wide auxiliary services and facilities management (e.g., grounds, janitorial, maintenance support, repairs, and renovations).

2. **Supervises employees of various occupational classifications, units (HGEA and UPW), and student employees to provide auxiliary and facility support services, and to accomplish designated tasks that are directed. 

3. As directed, conduct fact-finding investigations or studies into the auxiliary and facilities services units' issue(s).

4. **Consults with a variety of professionals (e.g., contractors, vendors, campus officials) to address and resolve operational issues, provide recommendations, and submit reports to the Auxiliary & Facilities Services Manager.

5. **Manages online work order system for the campus. Reviews, approves, or reroutes, all campus-generated work requests. Ensures that work orders are appropriately prioritized, and assigned to the appropriate auxiliary and facilities services staff or to a contracted vendor.

6. **Analyzes campus conditions (performs regular inspections of facilities and grounds), the available staffing resources, and College priorities, and recommends to the manager viable courses of action to manage found problems or concerns.

7. **Audits and maintains current documents/files (e.g. employee online leave, safety files, equipment inventory, training history, budget reports) in accordance with established procedures to assist in personnel actions, compliance with applicable rules and regulations, and unit accountability and planning.

8. **Responds to complaints regarding auxiliary and facilities services from the campus; obtains adequate information about the complaint, analyzes facts, and resolves the issue(s). Reports findings and resolution to the complainant. 

9. **Supervises auxiliary and facilities working supervisors in maintenance, grounds, and janitorial; a staff totaling 30+ employees to ensure that work is performed in accordance with established standards, monitors for safety, and inspects for completion.

10. Research and create or modify training specific to the needs of the employees.

11. **Conducts inspections of campus operations and facilities for compliance with Hawaii Occupational Safety and Health (HIOSH) standards and fire safety codes. Works with governmental agencies for corrective actions.

12. **Receives training and is knowledgeable about campus building infrastructure and building systems (e.g., HVAC controls, irrigation controls, power, and boiler operations).

13. Manages procurement activities for the various units. Handles procurement activities for the unit.

14. Create and manage a current inventory of equipment assigned to employees. Ensure equipment is working properly, schedule repairs and maintenance as necessary, and develop and manage an equipment replacement plan.

15. Other duties as assigned.    

Minimum Qualifications

1. Possession of a baccalaureate degree in Business Administration, Public Administration, Construction management, or other related field, and 4 years of progressively responsible professional experience with responsibilities for Facilities Management, Auxiliary Services, or Facilities Operations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Considerable working knowledge of principles, practices, and techniques in scheduling and evaluating groups of employees as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles, and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations theories, and systems associated with providing awareness and enforcing occupational safety and health standards.

4. Demonstrated ability to resolve wide-ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative, and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally, and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders, members, and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.

8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

9. Minimum of 3 years experience in managing blue-collar staff.

10. Demonstrated a minimum of three years of experience in training staff. 

11. Minimum of three years of experience working with contractors and vendors in the provision of services, equipment, or supplies.

12. Minimum of 2 years experience in purchasing and inventory of goods.

13. Demonstrated ability to read and understand blueprints/drawings.

Desirable Qualifications

1. Knowledge of the provisions of the Unit 01 (Blue Collar Worker) collective bargaining agreement.

2. Experience with the State of Hawaii Procurement process.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED (Read the "To Apply" section carefully)

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:

1. Cover letter;

2. Resume;

3. The names and contact information (telephone number and email addresses) of at least three professional references; and

4. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOT be accepted 

• Diplomas and copies will NOT be accepted

Incomplete applications will NOT be considered.

NOTE:  

• The application will be incomplete if materials are unreadable, illegible, password protected, missing, or corrupted; therefore, late or incomplete applications will not be considered.  All requested documents/information become the property of Kapi‘olani Community College and will not be returned.

• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).

• Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date.

• If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquires: Kapi'olani Community College HR Department, kapcchr@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: 

http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus 

Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of Unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).  Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.  Determination of requests for reasonable accommodation will be made on a case-by-case basis.  For further information, please refer to the following link: 

www.hawaii.edu/offices/eeo/accommodation-request/ 

Kapi'olani Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities. For more information or inquiries regarding these policies, contact Section 5