Job Description

Posting Number

Internal Recruitment

Working Title

Anticipated Hiring Range

Work Schedule

Job Location

Department

About the Department

Essential Job Duties

• Provide grant and account management support to a number of initiatives of CEFS. This includes, but is not limited to completing general bookkeeping duties, maintaining and adhering to timelines, supporting the development and submission of grant actions (budget modifications, no cost extensions) with PI’s and University personnel. Position will be the main program contact for purchase orders, vendor set up, pcards and travel.
• Responsible to processing and tracking work transactions as issued. This may include but is not limited to, transactions involving accounts receivable and accounts payable for a variety of organization and initiative events. This position will also be responsible for generating reports of these activities as needed, and thus, maintaining accurate records of tasks performed will be necessary.
• Maintain productive, professional and collaborative work relationships. The incumbent is expected to provide timely, clear, accurate and courteous responses to internal and external clients. This includes following up and resolving matters independently using the resources available. In addition, most of the initiatives of CEFS are public outward facing initiatives, and this position will be expected to positively interact with outside partners.
• Responsible for effectively and professionally communicating with a diverse group of colleagues, faculty, campus units, and external partners in both written and verbal formats, including electronic communication when relaying program information, requesting information, and/or documenting work pursuant to guidelines. In addition this position, in its support of program initiatives, will be responsible for employing active listening and remaining open to other’s ideas and thoughts while developing a work path forward; this is especially so when working to support PI’s and Co-PI’s on grant management.
• Maintain systems for data management and monitoring for events and grant projects in order to prepare reports, or data for use in presentations or other communications.
• Responsible in assisting the director with scheduling and coordinating meetings as needed.

Other Responsibilities

• Co- Wellness Champion for NCSU Well Workplace initiative.
• Other duties as assigned/required.

Minimum Experience/Education

Other Required Qualifications

• Experience in bookkeeping.
• Experience with standard office procedures.
• Proficient with MS Office, Adobe, and Google Platforms.
• Use of data/financial management tools such as excel spreadsheets, google forms, and university systems.

Preferred Qualifications

• Experience with accounting and budgeting.
• Knowledge of NCSU accounting and budgeting process, Wolf Reporting System, Travel regulations, MarketPlace, Google Platform, standard office procedures and knowledge of contract and grants processes.
• Ability/Aptitude to have a quick uptake on learning and navigating university systems.

Required License or Certification

• Valid NC driver’s license or the ability to obtain within 60 days of start.

Valid NC Driver's License required

Commercial Driver's License Required?

Job Open Date

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

Notice to Applicants

Special Instructions

Position Number

Position Type

Position Classification Band Title

Position Classification Band Level

Position Classification Salary Range

Salary Grade Equivalency

Alternate Option

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Appointment

Mandatory Designation - Adverse Weather

Mandatory Designation - Emergency Events

Time Limited Position

Department Id

AA/EEO

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