Events Coordinator (00002)
Job Description
- Responds to all inquiries about use of college facilities for meetings, events and rentals, to include confirming availability, alternative solutions for conflicts, denials, etc.
- Leads coordinated review of requests to determine whether resources are available prior to approval and scheduling of meeting or event.
- Reviews event requests for potential collaboration opportunities between internal departments/divisions planning similar events.
- Collaborates with Facilities, Housekeeping, Information Technology and other departments to assess and continuously improve systems, processes, and technology and to ensure necessary resources are in place for events.
- Routinely inspects facilities, furnishings and equipment to ensure all is serviceable, in good repair, and functional.
- Establishes and updates effective policies, procedures, strategies and training for college-wide event scheduling and management.
- Maintains Office of Events web pages (internal and external) including updating event policies, procedures, calendars, request forms, rental rates and facility rental contracts.
- Serves as the point of contact for all external inquiries about use of college facilities, and is responsible for follow-up activities, including, but not limited to:
- Provide excellent customer service to internal and external stakeholders.
(*first review of applications will occur on October 14, 2024)
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
- Certified Meeting Professional (CMP) certification preferred.
- Proven experience in event/conference management, preferably in a collegiate setting.
- Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
- Excellent communication and interpersonal skills.
- Familiarization with ADA, fire code, and egress requirements.
- Experience in a high-profile, fast-paced work environment.
- Successful completion and passing of a criminal background check will be required.
- All full-time classified employees new to the Commonwealth of Virginia will serve a 12-month probationary period.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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