Accounts Payable Technician
Job Description
Title: Accounts Payable Technician
State Role Title: Admin & Office Specialist III
Hiring Range: up to $55,000.00
Pay Band: 3
Agency: Virginia State University
Location: Virginia State University
Agency Website: www.vsu.edu
Recruitment Type: General Public - G
Job Duties
The College of Agriculture provides programs and services to improve the educational and socio-economic well-being of students, families, and communities- focusing on excellence through integrated instruction, research and extension programs.
The Accounts Payable Technician reports to the Budget Manager and ensures all payments requests are properly approved and documented. Ensures vendors are paid according to payment term/plans to avoid any service interruptions and takes advantage of cash management opportunities.
The Accounts Payable Technician's role is to support the Financial Services functions of the College of Agriculture, with a strong emphasis on invoicing and billing. The ideal candidate possesses strong attention to detail and the ability to work in a fast-paced environment. Proficiency in Microsoft Excel is essential for this role.
Minimum Qualifications
- MS Office Proficient required
- Accuracy and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Strong organizational and multitasking abilities.
- Demonstrated ability to manage accounts payable using accounting software and other programs.
- Demonstrated ability to handle accounts payable for separate entities and vendors.
- Demonstrated ability to analyze workflow processes.
- Ability to establish and maintain relationships with new and existing vendors.
- Demonstrated ability to ensure bills are paid in a timely and accurate manner while adhering to departmental procedures.
- Ability with comparing purchase orders, prices, terms of payment and other charges.
- Demonstrated ability to receive invoices directly from vendors and forwards those invoices to department managers for review and approval; reviews all payment requests for appropriate documentation and requisite approval authority. Enters properly approved invoices and other contractual obligations into accounts payable system for payment.
- Ability to prioritize invoice payment processing to take advantage of cash discounts, to avoid interest and/or penalties, and to adhere to agreed-upon payment terms/plans.
- Ability to ensure signed copies of IRS Form W-9 Request for Taxpayer Identification and Certification, vendor service agreements, and any other contracts are on file. Provides supporting documentation for audits.
- Corresponds with vendors and responds to payment status inquiries. Research aged invoices received from vendor and reviews vendor history in accounts payable system to see if previously paid and if not paid, then forwards those invoices to appropriate department manager for review and approval.
- Demonstrated ability to reconcile vendor statements to vendor history in accounts payable system and contact vendor for any invoices listed on the vendor statement not paid or sent for review and approval.
- Demonstrated ability to adhere to company policies in the performance of all assigned accounting duties and communicates any compliance deviations and internal control weaknesses to management timely.
Additional Considerations
- Bachelor’s degree in accounting, business, administration, or a related field is preferred
- Accounting or Finance experience 2 plus years
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
HOW TO APPLY: Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.
Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.
The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.
Commonwealth’s Alternative Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.
Contact Information
Name: Dominique Fisher
Phone: 804-524-5075
Email: dfisher@vsu.edu
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
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