Job Description

ADMINISTRATIVE ASSISTANT 2, Architecture, will provide financial support for a the Department of Architecture, including reviewing, processing, and/or tracking financial transactions; monitor cost object activity; process Student Hourly/TA/RA appointments; be a resource for projects at the departmental level; take the primary role in processing visas for international scholars and faculty; perform varied, high volume processing duties to aid in the timely and efficient payment of goods and services; monitor activity in cost objects for a variety of accounts within the Department, with special attention to our student groups; maintain records of paid transactions in addition to invoice and payment processing, reimbursements, reconciliation of accounts and budget oversight; prepare financial budget spreadsheets for student organizations and work directly with the leaders of these groups to oversee spending over the course of the academic year; process invoices/RFPs and travel expense reports; interact with vendors to answer questions and resolve issues for outstanding invoices; process all student hourly appointments/ I-9 process by creating the appointments, ensuring the timesheets are submitted correctly and on time, and approving weekly Student time sheets; answer questions from students about payroll and appointment questions; and process TA and RA appointments as well as tuition fellowship awards by ensuring all data is collected and verified.

Find the full job description here: https://architecture.mit.edu/jobs

REQUIRED: High school diploma; and a minimum of three years of experience in administrative, office or related experience. Job #24799-5

1/21/2025

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